Gender Pay Gap Reporting – Quick Guide
The Gender Pay Gap Information Act 2021 has now been enacted. This requires organisations to report the average hourly pay gap between men and women in their organisations. The Regulations set out the metrics to be used by organisations in reporting this data.
Organisations with 250 or more relevant employees on the selected snapshot date are now required to report the gender pay gap. The definition used for Organisation does not extend to group companies but is calculated on each individual company. Thus you need to do a headcount of the employees in your company on the selected snapshot date. This will reduce to organisations of 150 employees in 2024 and organisations of 50 employees in 2025.
The Gender Pay Gap Reporting Bill requires organisations to report the gap in the average hourly rate of pay between men and women. The Regulations set out the detailed metrics to be followed in presenting this calculation and also details what data needs to be included – for example in circumstances of ordinary pay, bonus, benefits in kind etc.
Organisations are required to publish their report. This report needs to be in a publicly accessible place so can either be in a hard copy report or a report published on their website. The Department are working on an online portal where data ultimately will be reported, but for the time being it will be in a public place such as a hard copy document or on their public website.
Employers need to pick a snapshot date in June 2022 and then report the data from that date within six months i.e., 28th June is the snapshot date then the report needs to be made by 28th December.
How can we help?
We are advising a number of clients on what their requirements are under the new Gender Pay Gap Information Act 2021. We can assist in identifying the components of pay that are relevant for the purpose of the calculation and should any issues be identified in the course of compiling this information we can advise on the best strategy to deal with them. Should you require any assistance please contact Emma Richmond, Marie Claire Scullion or John Lynch in our Employment Team.